Fixed fee AI evaluations for your organisation
Five engagements you can commission when the free comparisons are not enough: vendor selection, a readiness audit, a rollout plan, governance, and staff training. Each one has a scope and a fee fixed in writing before work starts, and a written report at the end that a board can read without us in the room. We resell nothing and take no vendor commissions, so the honest recommendation is allowed to be that you should not buy anything yet.
What we are engaged to do
Most organisations start with a vendor evaluation or a readiness audit and stop there for a quarter. That is a normal outcome, and it is cheaper than the alternative.
Vendor Selection and Evaluation
We score the AI vendors on your shortlist against your clinical, security and integration requirements, then tell you which one to buy. No vendor commissions.
What you get9 written deliverables, starting with a weighted requirements specification written from your workflow rather than from a vendor's feature list.
AI Readiness Audit
A review of your data, systems, staffing and oversight that says which AI tools you could safely put to work today, and which to leave alone.
What you get7 written deliverables, starting with a written readiness assessment covering data, systems, staffing, governance and appetite for change.
Agent Deployment Roadmap
A step by step rollout plan that starts with the workflow that pays back first, with the safety checks and the stopping rule agreed up front.
What you get9 written deliverables, starting with a sequenced rollout plan covering the first three workflows, with the reasoning for the order.
AI Governance and Compliance
The policies, oversight and audit trails your compliance team needs, written to hold up to HIPAA scrutiny and aligned with the NIST AI Risk Management Framework.
What you get9 written deliverables, starting with a written AI use policy covering permitted uses, prohibited uses, disclosure and the escalation path.
Clinical Staff Training and Adoption
Training for the clinicians and front desk staff who have to use the tool on a real shift, not for a demo audience.
What you get9 written deliverables, starting with a role based curriculum for clinicians, front desk, billing and coding, and leadership.
How engagements run
Chart, architect, run, evaluate. Every engagement opens with a fixed fee and a fixed scope, both stated in the proposal you sign, so the price does not move because the work turned out to be harder than we thought. That risk is ours to carry, not yours.
While the work is live there is a weekly checkpoint with whoever owns the decision. Thirty minutes, no deck, and the standing agenda is what changed, what we found, and what would make us change the recommendation. Nothing is saved for a reveal at the end.
Everything lands in writing. Findings, assumptions, the reasoning behind a ranking and the places our knowledge stops are all in the document, so a board can read it without us in the room and disagree with it on the evidence.
Evaluate feeds back into run. An engagement that cannot be measured is not finished.
Questions about working with us
How are your fees structured?
Every engagement is a fixed fee, stated in the proposal and agreed before any work starts. There is no hourly billing and no change order for questions asked during the engagement. The fee is scaled to the size of the organisation and the breadth of the estate, so a five clinician practice and a four hospital system are quoted differently. We take no commissions, referral fees or paid placements from any vendor.
Do you work remotely or on site?
Remote by default. Interviews, system walkthroughs and the findings presentation all work well over video, and it keeps the fee down. Where discovery genuinely needs a room, a site visit is written into the scope and priced in the proposal rather than added afterwards.
How quickly can an engagement start?
A start date is agreed in the proposal, and it is a real date rather than an aspiration. Availability depends on what is already booked, so we tell you the earliest honest start on the first call, before you have committed to anything. If that date does not work for your board cycle, say so and we will tell you whether it can move.
What size organizations do you work with?
From single site practices to multi hospital systems. The questions are the same at both ends, the amount of work is not, and the scope and fee scale with it. If an engagement would cost you more than the decision is worth, we will say so and point you at the free material on this site instead.
Make it a formal evaluation
Everything we publish is free to read and free to argue with. When the decision has to be signed, dated and defended to a board, we run the evaluation against your own estate. We take no vendor commissions.
- A 30 minute evaluation call with an analyst, no pitch deck.
- A read on the vendors and the rules in play, and the use cases we would not touch yet.
- A written proposal with scope, sequence and a fixed fee.
- No obligation
- Direct with an analyst, not a sales rep
- BAA available before any PHI discussion