AI Scribe ROI Calculator
Put in your own numbers and see the range rather than a single flattering figure. This model values clinician time, not revenue, because returned documentation time only becomes revenue if you deliberately fill it. Every assumption is listed under the calculator, and every one of them is yours to change.
Updated August 5, 2026Free, no signupRuns in your browser
Your practice
Count clinic days only. Admin days do not generate notes.
Documentation time
Measured, not estimated. Include time spent after clinic, which is where most of it hides.
Review and sign-off still take time. A zero here is modeling a workflow nobody should ship.
Cost
Salary plus benefits and employer taxes, divided by hours actually worked.
Add implementation, training and the internal owner's time here for a fully loaded view.
Your model
Net value per month
$8,345
That is $100,140 a year across 5 clinicians, after the licence.
Every $1 of licence spend is set against $18 of clinician time at these inputs.
Documentation minutes per provider per day
Same visit volume, both bars. The gap is what the model values.
Modeling estimate, not a quote or a guarantee. Assumptions are editable and every figure above is derived from the values you entered. Returned time becomes revenue only if you fill it with billable work you have demand for.
How this is calculated
documentation minutes saved per day = visits per day x (minutes per note today - minutes per note with a scribe)
hours per provider per week = minutes saved per day x clinical days per week / 60
organization hours per month = hours per provider per week x providers x 52 / 12
value of that time = organization hours per month x fully loaded hourly cost
net per month = value of that time - (scribe cost per provider x providers)
net per year = net per month x 12
Methodology and assumptions
What the model does, and what it refuses to guess
The model is simple on purpose, because a complicated model with invented inputs is just a more confident guess.
What it calculates. Documentation minutes per day equals visits per day multiplied by minutes per note. Time returned equals those minutes multiplied by the reduction you enter. Annual value equals returned hours multiplied by your cost per clinician hour, multiplied by clinicians, multiplied by working days. Net value subtracts the licence cost you enter.
What it assumes. That your minutes per note figure is measured rather than estimated, that the reduction applies only after a learning period of two to four weeks, and that clinicians keep reviewing every note. If review discipline decays, the model is measuring a risk rather than a saving, which is a point we make on the use case page.
What it does not do. It does not claim a reduction figure for you. Published results vary widely by specialty, by baseline and by how the measurement was taken, so entering a number you have measured in your own pilot is far better than accepting a default. It also excludes implementation time, training and the cost of the internal owner, all of which are real. Add them to the licence cost field if you want a fully loaded figure.
Cost per clinician hour. Use a fully loaded cost including benefits and employer taxes, not salary divided by hours. The default is a placeholder, not a benchmark.
Questions we get asked
Why does the calculator not tell me how much time an AI scribe saves?
Because we do not know, and neither does anyone quoting a single number across the category. Reported reductions vary by specialty, by how documentation time was measured beforehand and by how long the measurement ran. The honest use of this tool is to enter a figure you measured in your own pilot, or to try a range and see how sensitive the answer is.
Should returned time be counted as revenue?
Only if you intend to fill it with billable work and have the demand to do so. If the intent is shorter days, the value is real but it is retention and wellbeing rather than revenue, and the business case should say so. Presenting one as the other is how these projects lose credibility at renewal.
What cost per hour should I use?
A fully loaded cost: salary plus benefits, employer taxes and any contributions, divided by actual worked hours rather than contracted ones. The default of 85 US dollars is a placeholder to make the calculator usable on first load, not a market benchmark, and it will be wrong for most specialties.
Does this include implementation cost?
No. The licence cost field takes whatever you put in it, so add training time, integration effort and the internal owner's hours if you want a fully loaded view. For a small practice those are modest. For a health system running an EHR integration project they are not, which is why the two cases should never share a spreadsheet.
Can I use this for a business case?
Yes, provided you show the assumptions alongside the answer. A range with visible inputs survives scrutiny. A single number does not, and the person reviewing it will ask where it came from, which is the right question.
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